Tessellate Labs
Operational Excellence

AI Consulting for SMEs

Workflow analysis, internal tools, AI training, and practical automation that actually ships.

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Most companies do not need "more AI."

They need fewer bottlenecks, less repetitive work, better access to information, and internal systems that actually make work easier.

I help small and medium companies identify where time is being wasted, build internal software where needed, and train teams to use AI in a practical, safe, and productive way.

This is not about hype. It is about reducing friction.

Tudor Barbu
FOUNDER

Strategy x Implementation

Hi, I'm Tudor Barbu. I work with growing companies that want to use AI in a practical way. Unlike most "consultants," I don't stop at presentations. I design and build the internal systems behind the ideas. I sit at the intersection of workflow analysis, software product thinking, and AI implementation.

— Founder, Tessellate Labs

What I Do

Practical work across five critical business areas.

🔍

AI Workflow Audits

We analyze how work actually happens to find where AI can realistically help.

  • ● Bottleneck identification
  • ● Knowledge loss analysis
  • ● ROI use case mapping
  • ● Strategic roadmap
🛠️

Internal AI Tools

Custom apps, dashboards, and portals built to solve specific operational problems.

  • ● Custom admin panels
  • ● Intake routing
  • ● Interactive dashboards
  • ● Proposal generators
📁

Knowledge Systems

Turn scattered SOPs and files into a searchable, usable knowledge layer.

  • ● RAG Implementation
  • ● Context-aware search
  • ● Source-grounded answers
  • ● Onboarding assistants
💼

Team AI Training

We teach teams how to work better with AI in their specific departments.

  • ● Department use cases
  • ● Prompt engineering
  • ● Safe usage guidelines
  • ● Workflow design
🤖

Agentic Workflows

Supervised AI workflows that handle repetitive doc, email, and admin work.

  • ● Document extraction
  • ● Email classification
  • ● Human-in-the-loop logic
  • ● Process orchestration

Typical Fit

I work best with growing companies that are operationally messy and ready to improve how work gets done.

Small & Medium Firms
Service Businesses
Agencies
Consulting Firms
Operations-heavy Teams
Real Estate
Project-based Companies
Admins drowning in spreadsheets

Signs you need this

  • → Teams waste time searching for information
  • → Staff repeat the same manual tasks every week
  • → Reporting is slow and stitched together manually
  • → Internal tools are missing or outdated
  • → People are using AI randomly with no structure
  • → Knowledge lives in too many places

My Approach

I do not start with AI. I start with your workflows.

1

Understand reality

I look at the actual flow of tasks, tools, files, and decision points.

2

Identify friction

I find where AI or software creates the most measurable value.

3

Recommend the layer

Training? Automation? A tool? I recommend what fits the problem.

4

Build something useful

I focus on practical outcomes, not flashy demos.

5

Train for adoption

System success is measured by team usage, not technical novelty.

Engagement Formats

Fixed-scope sprints designed for clarity and speed.

Consulting

AI Opportunity Audit

"Exploring AI strategically and looking for a first move."

  • Discovery interviews
  • Workflow mapping
  • ROI use case list
  • Tool recommendations
  • 90-day roadmap
Timeline
1–2 weeks
Enablement

Team Enablement Sprint

"Teams using AI informally without structure or consistency."

  • Tool review
  • Department workshops
  • Prompt playbooks
  • Safe-use guidelines
  • Adoption strategy
Timeline
1–2 weeks
Implementation

Knowledge Assistant Sprint

"Document-heavy or process-heavy businesses."

  • Source audit
  • Knowledge RAG setup
  • Assistant implementation
  • Validation & Onboarding
Timeline
2–4 weeks
Development

Internal Tool Sprint

"Teams with a concrete problem that needs software."

  • Scope & Requirements
  • Rapid working build
  • Internal portal/utility
  • AI feature layer
  • Handoff training
Timeline
3–6 weeks
Automation

Workflow Automation Build

"Repetitive, document-heavy processes."

  • Workflow design
  • Automation logic
  • Human checkpoints
  • Testing & Rollout
Timeline
4–8 weeks
Strategic

Fractional AI Consultant

"Building capability over time without a full-time hire."

  • Monthly advisory
  • Roadmap support
  • Experiment review
  • Ongoing training
Timeline
Monthly Retainer

Example Outcomes

Reduce info search time
Improve proposal consistency
Shorten admin processes
Make onboarding easier
Knowledge layer over docs
Faster document extraction
Reliable status reporting
Safe AI adoption

FAQ

Do you only work on AI?

No. I focus on operational improvement. Sometimes the best answer is workflow design or a simple custom tool, not necessarily LLMs.

Do you build custom software?

Yes. I can move from strategic advice directly into building the internal tools, dashboards, and portals required.

Do you help smaller firms?

Yes. My sweet spot is SMEs that want practical gains without enterprise bloat or massive project timelines.

What about data privacy?

We prioritize safe usage, using enterprise APIs and private models where data never trains public sets.

Do you build autonomous agents?

Only where it makes sense. Most businesses thrive on "human-in-the-loop" workflows where AI supports rather than replaces judgment.

Ready to Start?

Briefly describe your challenge or the workflow you want to automate. I'll get back to you with a practical starting point within 24 hours.